New Employee Safety Orientation

EMPLOYEE INFORMATION

EMERGENCY EXITS AND MUSTER POINT

A FEW THINGS ABOUT THIS ORIENTATION

• It will take approx. 1 hour to complete.
• There are links throughout the orientation to safety documents; these are recommended reading.
• You will be required to acknowledge review and understanding of the topics presented throughout the presentation.
• Regarding the pop-up windows, you can print this information. To print these, simply click the print icon at the top left of the window.

INTRODUCTION

Safety is the number one priority at Yukon Energy Corporation (Yukon Energy); and, safety starts before you walk into the work site.

Statistics show that new employees that do not have experience with their duties and/or work environment, are more likely to be involved in an incident or injury situation. It is important that new employees receive an orientation before they begin with their new work activities.

INTRODUCTION (cont’d)

This orientation is a guide for your safety at Yukon Energy. It contains important information, and informs you of where you can find additional information.

Your safety training will continue for several months; however, after 30 days of employment, your immediate supervisor will meet with you review your knowledge of the safety policies and procedures for your work area.

Click here to review Yukon Workers’ Compensation Health and Safety Board document; Learn Safe – Young Worker Safety

Click here to review Yukon Workers’ Compensation Health and Safety Board Code of Practice; Young and New Workers

WHAT TO EXPECT OF YOUR ORIENTATION

This presentation will start with a high level orientation to the Yukon Energy health and safety program; including, policies, practices, and procedures.

After this orientation, your immediate supervisor (or designate) will provide you with a tour of your new work area(s). You will also be introduced to your Yukon Energy co-workers and the Joint Health and Safety Committee (JHSC)representative for your department.

Yukon Energy has many health & safety policies, practices, and procedures that you will be made aware of; and, will be expected to comply with.

WHAT TO EXPECT OF YOUR ORIENTATION (cont’d)

• work site hazards
• housekeeping practices
• unusual circumstances affecting the job
• how to obtain the required personal protective equipment (PPE); and, provide instruction for PPE
• instruction on various tools and equipment that you may use as part of your job.

Your Supervisor and co-workers will also offer guidance and support as needed. They are there to answer any questions you might have.

RESPONSIBILITIES FOR SAFETY

The responsibility for creating a safe and healthy work environment is shared by everyone at Yukon Energy.

The Health and Safety department provides leadership and support to assist management, supervisors, and employees at Yukon Energy to carry out the health and safety responsibilities as set out by legislation and corporate policy.

Safety is not only the responsibility of Yukon Energy Management or Safety personnel. All workers are responsible for their own safety and the safety of others in the work area – including the general public.

Source - Yukon OHS Act (3) through (9); Duties in Respect of Health & Safety.

Health and safety in the workplace is governed by the Yukon Occupational Health and Safety Act (the Act) and Regulations.

Roles and responsibilities in respect of health and safety are in the document links below

CORPORATE COMMITMENT TO HEALTH AND SAFETY

Yukon Energy is a Certificate of Recognition™ (COR) employer and meeting, and/or exceeding regulatory requirements is always our goal.

YUKON ENERGY POLICIES

All Corporate policies are available on SharePoint (SP). The SP site can be accessed by going to the Yukon Energy SP home page (also default home page for Internet Explorer); click on ‘Policies’.

YUKON ENERGY HEALTH & SAFETY POLICIES (Cont’d)

H&S policies can be accessed by going to the Yukon Energy SP home page; click on ‘Policies’; at ‘Health and Safety Policies’, click on the ‘Category’ icon to expand the list.

YUKON ENERGY HEALTH & SAFETY POLICIES (Cont’d)

The list of H&S policies includes, but is not limited to:
HS-001 Corporate Health & Safety Policy
HS-002 Personal Protective Equipment Policy
HS-003 Substance Abuse Policy
HS-004 Safety Eyeglasses Policy
HS-005 Contractor Management Policy
HS-006 Smoke-free Workplace Policy
HS-007 Safety Clothing Policy
HS-008 Early and Safe Return to Work Policy
HS-010 Maintenance Safety Policy
HS-011 Public Safety Policy
HS-012 Vehicle Parking Policy

1st AID EQUIPMENT

1st aid equipment is located at all Yukon Energy facilities; and, includes:

• 1st aid kits (Yukon #1, #2, or #3)
• Automated External Defibrillator (AED); 1 at each facility
• Oxygen therapy kit; used by Medical First Responders (MFR)

1st AID ATTENDANTS

Most workers at Yukon Energy have standard 1st aid/CPR training.

There are also several Yukon Energy workers trained as MFRs. An MFR list with contact numbers is typically posted at/near 1st aid station.

Contact Health and Safety department if the list is not available; or, to verify which workers have valid MFR training.

1st AID REPORTING

All 1st aid incidents must be reported to your immediate Supervisor; no matter how minor they may seem.

In the event the injury becomes more serious, you must be able to prove that the injury happened at work to be compensated by Yukon Workers' Compensation Health and Safety Board (YWCHSB).

Anything that requires more than 1st aid at the work site, must be reported to YWCHSB. E.g., treatment at hospital, doctor’s office, or nursing station.

INCIDENT REPORTING -u000bINJURIES

Workplace injuries cannot be ignored. Whatever the severity of the injury, it must be documented.

If you miss more than 1 day of work because of an injury, a report must be filed.

The Yukon Workers' Compensation Health and Safety Board (YWCHSB) requires 3 forms before it can compensate an injured worker.

The 3 forms are:

• Worker’s Report of Injury/Illness (by worker using online form)
• Employer's Report of Injury/Illness (by H&S using online form)
• Functional Abilities Form (received at medical facility)

If first aid was given on the jobsite, and the employee required no time off beyond the day of injury, there is no obligation for employers or workers to fill out a YWCHSB report of injury/illness form.u000b

The following injuries/incidents must be reported to the Yukon Worker’s Compensation Health and Safety Board (YWCHSB):

• Immediately; if a major injury (this includes fractures, loss of consciousness, etc)
• Within 72 hours if not a major injury; or
• Close calls/near miss that could have resulted in an injury.

HOW TO COMPLETE WORKER’S REPORT OF INJURY

The YWCHSB Employee’s Report of Injury and Employer’s Report of Injury forms are available online at http://www.wcb.yk.ca.

HOW TO COMPLETE WORKER’S REPORT OF INJURY (cont’d)

INCIDENT REPORTING –u000bOTHER INCIDENTS

• an injury to a person
• damage to property or vehicles
• loss of production
• environmental release
• the potential to cause injury, damage or loss (near miss) must be reported immediately to your supervisor and to the Manager, Health & Safety within 24 hours of the occurrence.

HOW TO COMPLETE YUKON ENERGY INCIDENT REPORT FORM

Go to the Yukon Energy SharePoint home page; click on ‘Forms’; click on ‘H&S Incident’. A new page will load. Complete all required/relevant information.

FIRE SAFETY

A fire in the workplace can be devastating; for the workers and the public. A fire can result in injuries or fatalities; in addition to extensive property damage. So, fire safety is pretty important.

Please review the following SWPs:

EVACUATION; WHITEHORSE SITE

Main office evacuation – Proceed to the Millennium Trail gate; await further instruction

EVACUATION; WHITEHORSE SITE (cont’d)

LNG release/flame detection evacuation – YELLOW alarm condition - immediately leave facility and proceed to muster point at Millennium Trail gate. WH4 hydro only; proceed to muster point at top of ramp.

RED alarm condition - immediately leave facility and proceed to muster point at Millennium Trail gate; then cross Millennium Trail bridge and muster adjacent to Nisutlin Drive. WH4 hydro only; proceed across dam; follow Nisutlin Drive to Millennium Trail

Click here to review Whitehorse Rapids Generation Station Muster Points

JOINT HEALTH AND SAFETY COMMITTEE (JHSC)

The Yukon Energy JHSC is a worker-employer committee that assists the employer in creating and maintaining a safe workplace.

The JHSC meets once per month (on the 3rd Monday) and is made up of representatives from all departments within the organization.

A list of current committee members and meeting minutes are posted on some Yukon Energy bulletin boards.

Across Canada there are laws in place to protect workers on the job. This safety legislation gives three important rights to all workers to ensure they have the knowledge to be safe on the job; and, the freedom to participate in health and safety activities at their workplace.

These rights include:

• the right to know
• the right to participate
• the right to refuse unsafe work

JOINT HEALTH AND SAFETY COMMITTEE (Cont’d)

Current JHSC meeting minutes can be accessed by going to the Yukon Energy SharePoint home page; click ‘JHSC Minutes’ on the left side of the page.

JOB PLANNING

The work environment in the electrical utility industry can expose workers to potentially fatal hazards. It can also require frequent changes in work location, crew complement and work procedures.
Consequently, Yukon Energy requires an extensive job planning process in which safety is incorporated into the design and construction phases and job plans are communicated to all team members.

Purpose of Job Planning

• Reduce the risk of serious incidents.
• Provide a better opportunity to identify and control hazards before the work begins.
• Improve the quality of construction drawings and integrate safety into the design phase.
• Improve communication between engineering planners, supervisors and crew members.
• Effectively manage changes that occur during a project or job.

Job site planning meetings; referred to as a Job Safety Analysis (JSA) or tailboard; are held prior to work beginning (during the course of the work); with all project workers involved.

The JSA helps to ensure that all workers understand the hazards, risks, and procedures associated with the work/project.

PERSONAL PROTECTIVE EQUIPMENT (PPE)

From Yukon OHS Act
Every worker shall, so far as is reasonably practicable, in the course of their employment...at all appropriate times use the safety devices and wear the safety clothing or equipment provided by the employer or required under this Act to be used or worn.
Yukon Energy employees are expected to wear PPE whenever required.

Minimum mandatory PPE at most Yukon Energy facilities is:

• Safety headwear; type II, Class E, blaze orange (new employees wear green hard hat with hi-visibility reflective tape)
• Safety footwear
• Safety eyewear with side shields
• Hearing protection (as required)

PPE (cont’d)

Click on each of the pictograms below to see the PPE requirements for each category.

Yukon Energy minimum required PPE:

Headwear	Footwear	Hearing	Eye (and face)

PPE (cont’d)

Click on each of the pictograms below to see the PPE requirements for each category.

Other PPE:

Respiratory	Hi-vis	Arc flash

YUKON ENERGY PROGRAMS

Yukon Energy has several safety programs in place:

• Confined Space Entry (CSE)
• Lockout and Tag Out (LOTO)
• Safe Work Planning
• Safe Work Observation
• Power System Works Standards (PSWS)
• Fatigue Management
• Fall Protection

YUKON ENERGY PROGRAMS (cont’d)

Click on the icons below to review each of the programs; Or, review at your convenience on SharePoint.

CSE	LOTO	Safe Work Planning	PSWS

YUKON ENERGY PROGRAMS (cont’d)

Click on the icons below to review each of the programs.

Safe Work Observation	Fatigue Management	Fall Protection

YUKON ENERGY PROGRAMS (cont’d)

To access the Yukon Energy programs on SharePoint: Go to the Health & Safety SharePoint site, click ‘Safe Standards Manual – Yukon Energy Programs’.

HOUSEKEEPING

On average, 1 in 4 lost time injuries in Canada each year can be attributed to poor housekeeping. Housekeeping hazards can sometimes outnumber other hazards on worksites.

Poor housekeeping practices can:

• Increase risk of accidents and injuries
• Increase risk of fire hazard
• Restrict access/egress of work area
• Increase project costs
• Delay projects
• Negatively affect professional image

HEARING CONSERVATION PROGRAM

Yukon Energy employees exposed, or potentially exposed, to a time weighted average (TWA) of 85 decibels (dB) or greater over an 8-hour period will be included in the Hearing Conservation Program (HCP).

Audiometric testing will be conducted annually for all employees in the HCP. New employees will undergo a baseline audiogram to establish their level of hearing and for comparison for subsequent audiograms. This also includes personnel involved in special projects.

Yukon Energy employees will be trained on the effects of noise on hearing, the types and usage of hearing protection, the purpose of audiometric testing and an explanation of the test procedures.

OFFICE SAFETY

Workplace safety is just as important while working at a desk as it is for the field operations at Yukon Energy.

Yukon Energy safe work practice; SWP-011, Office Safety; addresses the following topics:

• general office safety guidelines
• fire and emergency
• getting to/from the office form your vehicle
• ergonomics
• material handling
• office equipment

EARLY & SAFE RETURN TO WORK

Yukon Energy recognizes and respects injured or disabled employees’ rights and privileges in regards to Privacy and Human Rights Legislation as well as their benefits and entitlements under the Yukon Workers’ Compensation Act or group insurance program.

Yukon Energy is committed to working with employees, the Yukon WCHSB, the Short Term / Long Term Disability group insurance carrier and all health care professionals with early and safe return to work programming.

Return to work strategies may include modified hours, modified duties, graduated return to work, transitional work, job trial, worksite modification, alternative duties or vocational training.

Once an employee is identified as a return to work or rehabilitation candidate, the employee, Yukon Energy, the YWCHSB or group insurance company, and the health care professionals as applicable, will work closely together in developing an appropriate return to work plan.

Functional abilities evaluations, job readiness, medical restrictions, barriers and sources of pay are among the factors which will be considered in developing the return to work plan and providing suitable work.

Yukon Energy will always abide by the restrictions and recommendations of the care providers involved when providing modified or alternative duties.

SUBSTANCE ABUSE

Yukon Energy has a zero tolerance for substance abuse and all employees are expected to adhere to the Substance Abuse Policy.

The Corporation recognizes the negative effects and consequences of substance abuse and the potential danger to the health and safety of its employees, contractors and the public and will make every effort to ensure that the hazard is removed from the workplace.

The inappropriate/illegal use, sale or possession of alcohol and/or drugs and drug paraphernalia while on the job or on Yukon Energy property is cause for disciplinary action. Any illegal substance found will be turned over to the RCMP.

A complaint about or situations involving inappropriate use of alcohol and/or drugs or other substances in the workplace or during working hours may be investigated in accordance with the procedures set out in Appendix ‘A’ of H&S Policy; HS-003, Alcohol and Drug Free Workplace.

Click here to review Yukon Energy Policy HS-003; Alcohol and Drug Free Workplace.

Click here to print the HS-003 Policy Awareness Form.

SCENT-FREE & SMOKE-FREE

Yukon Energy is a scent-free and smoke-free environment.

Fragrances can trigger asthma attacks, allergies, and other medical conditions.

Please avoid wearing scented personal care products.

SAFE WORK PRACTICES

Several safe work practices (SWP) have been referenced in this orientation. A complete listing of all Yukon Energy SWPs can be accessed on SP. Go to the SP home page:

• click on ‘Departments’
• click on ‘Health & Safety’
• click on ‘Safe Work Practices’ on the left side of the page. All SWPs are in PDF format and are in alphabetical order

YUKON SAFETY LEGISLATION

The most current copies of the Occupational Health and Safety Act and the Occupational Health and Safety Regulations are available online at: www.wcb.yk.ca

To see Regulations, click on ‘Look up a Safety Regulation’ at the top of the YWCHSB home page. Choose the section in the new window.

PARKING AT YUKON ENERGY FACILITIES

Parking at Yukon Energy facilities is ‘reverse parking’ and applies to:

• Yukon Energy vehicles
• Employee personal vehicles
• Contractors
• The general public

OPERATING YUKON ENERGY VEHICLES

Prior to using a Yukon Energy vehicle, employees are required to conduct a circle check; to assess for damage and/or obstacles in the area

New Yukon Energy employees are required to use orange magnets; for 3 months; to build pre-trip circle check habit.

Prior to using a Yukon Energy vehicle, employees are required to conduct a circle check; to assess for damage and/or obstacles in the area.

OTHER REQUIRED ORIENTATIONS

Work at the following facilities requires another H&S orientation:

Aishihik Hydro Generating Facility –
The Aishihik Plant Operator will conduct this orientation at your first visit to the site.

Whitehorse LNG facility –
This orientation is available online. To complete the LNG orientation, click this link:LNG Orientation/
Or, go to the H&S SharePoint page and look for the link on the right side of the page.

ORIENTATION FOLLOW UP

PRINT the checklist and take it to you immediate supervisor to review and complete.

RETURN the original completed checklist to H&S.

NOTE – there is also a 30-day follow up to this orientation.

THANK YOU

Thanks for completing the H&S new employee orientation. Please contact your immediate supervisor for the next step(s) in your orientation.

If you have any questions regarding the orientation, please contact your Yukon Energy supervisor; or, the Yukon Energy H&S dept.

Bevon Keefer
Safety Advisor
Tel.: 867.393.5373 Mobile: 867.335.2034
bevon.keefer@yec.yk.ca

Welcome to Yukon Energy.

Have a safe day.